Extensive knowledge of modern office practices and procedures.
Extensive knowledge of office management principles and techniques.
Considerable knowledge of relevant Public Service rules and regulations,
instructions and procedures.
Considerable knowledge of relevant financial rules and regulations.
Considerable knowledge of records and information management techniques.
Knowledge of the principles of Public Administration.
Knowledge of project management techniques.
Some knowledge of Human Resource Management principles, procedures and
Proficiency in the use of Microsoft Office Suite.
Skill in the use of personal computers.
Ability to use e-Government technology platforms.
Ability to use the internet for research purposes.
Ability to compose letters, memoranda, minutes and reports.
Ability to demonstrate analytical and problem solving skills.
Ability to plan and co-ordinate work programmes evaluate their effectiveness,
prepare comprehensive reports and recommendations.
Ability to direct and lead staff engaged in the performance of clerical/secretarial
and administrative support functions.
Ability to use a computer and other standard office machines such as photocopiers,
scanners, facsimile machines.
Ability to communicate effectively both orally and in writing.
Ability to promote teamwork.
Ability to establish and maintain effective working relationships with colleagues.
Ability to interact positively with members of the public.
Ability to use initiative to solve work related problems.
Supervises the work of employees performing a variety of routine to complex clerical/secretarial and administrative support duties by assigning and reviewing work and providing guidance. Trains and guides staff in performing work assignments. Manages and coordinates the arrangements for meetings, workshops, conferences and other similar events, both internally and externally, by providing logistical support including: - scheduling dates and arranging for air and ground transport; - arranging accommodation; - sourcing and reserving conference facilities; - preparing agenda and taking minutes/notes; and - following up the implementation of actions and decisions taken as required. Supervises and coordinates activities related to processing , maintaining and updating of manual and electronic correspondence, documents and databases and office support such as: - maintaining manual and electronic filing system/databases/libraries; - sorting, recording and routing all incoming correspondence and documents; - filing of correspondence and documents manually and electronically and, - independently assigning metadata to facilitate electronic searches; - dispatching outgoing correspondence, documents; and - providing photocopying, printing, scanning, faxing, binding and other office assistance support. Assists in the execution of the design, implementation and evaluation of the Divisions policies, projects and programmes; also assists in monitoring the work programmes of the Division to which assigned, follows up on actions to be taken and provides timely reminders on key deliverables. Assists in the preparation of budgetary estimates by obtaining relevant financial and other data for inclusion. Provides project management support such as identifying and managing resources to ensure project and system success. Coordinates arrangements for local and foreign travel, sources information on costs, develops cost proposals and justifications, plans the itinerary and makes ground transport arrangements, as necessary. Contributes to the creation of innovative procedures and policies as a means of improving Divisional and Ministrys /Departments work practices and arrangements.
This advertisement is on behalf of Permanent Secretary Ministry of Health #63 Park Street Port of Spain Attention: Director, Human Resources
By Email: firstname.lastname@example.org or by hand delivery/post